THEALE FLOWER SHOW AGM – MINUTES

18th November 2009, 8pm
The Panborough Inn

PRESENT
Hilary Stirling, Helen Richardson, Pat Jackson, Brian Jackson, Adrian Hutchison, Yvonne Hutchison, Mary Clarke, Chris Nichols, Rachel Bennett, Sharon Tucker, Michaela Andrew, Ed Drew, Carolyn Drew, Peter Drew, Mary Hatch, Sheila Badman, Peter Stirling, Dave Tucker, Nic Drew

APOLOGIES
Chris Whitmarsh, Nick Avery, Ray Bennett, Phil Butterworth, Kathy Butterworth, Edwin Badman, Jackie Scriven

SIGNING OF PREVIOUS AGM MINUTES (26.11.08)
Minutes of the previous AGM circulated, taken as read, agreed and duly signed by Vice Chairman David Tucker due to the absence of Chairman Ray Bennett.

CHAIRMANS REPORT 2009
Ray Bennett had forwarded the 2009 Chairman’s report, which was read aloud in his absence by David Tucker. Please see full report below:

“It seems hard to believe that 3 years have gone by since I sat in Vern’s kitchen and chaired my first meeting.  They say time fly’s when your having fun and that must be the answer!
We have had another successful year with all events getting great support from lots of different people; the most important thing is that these have been thoroughly enjoyed by all who have attended.

The year kicked off with another great quiz night held at the Panborough.  With Michaela writing and hosting the evening I was confident that it might favour the younger end of the participants but accepted defeat- coming close to last yet again.  Well done to Westwell lane or I think they called themselves ‘Westwelllies’ on a lucky win.  This year we held an Easter party instead of a children’s Christmas party, this was well supported and Sharon, Michaela and Rachel did a great job with the attendance of children going up and up.  This is an important part of the village life and many outside of the Flower show members and friend’s children enjoy the entertainment.
Skittles was supported well as always and remains a favourite with all, a good night was had with entertainment going on until the early hours of the morning to DJ Phil’s disco in the top bar, another regular spot now in the calendar.  It’s all getting very competitive now with both top male and female going to the Tucker family.  Next came street fair and thanks must go to the die-hard team who year after year go and do a great job of representing us.  This year we tried something new with our summer event.  Dave and Sharon put on pub Olympics at the Panborough, which was an extremely successful night.  This included Skittles, table skittles Shove H’pney, darts and other pub sports.  Well done to Mike and his team on taking Gold.  The trophy is now proudly on display in the butchers.

After last years show we were all keen to get back on track hoping for a nice sunny day.  Whilst the weather was not great it did allow us to get back to a full days attractions and events and with a combined team of Nic, Ed and Michaela, we saw a full field packed with different things going on.  I think this has set a high standard for the future and look forward to seeing it repeated.  A big well done to all. Special thanks must go to the handicrafts team where Pete, Phil and Helen have implemented a computer system that has taken out a lot of work and will make it easier to increase entries in the future.  Carolyn and her team as always did a great job with the catering and Hilary made sure our finances were in order.

I would like to end by thanking you all for your support over the past three years.  Rachel will tell you that I’m not the easiest person to get on with but you have all done well to put up with me. I think the Flower Show is a great team of long serving and new members and I am exited to see what we do next with the show.  One last Thanks from me must go to Nikki who ensures we have some organization and has always said yes when really she wants to say no.

I wish the next chairman as much fun and enjoyment as I have had and look forward to continuing to do my part next year.”

SHOW SECRETARY REPORT 2009
Helen Richardson was responsible for the Judges and Cups in 2009 and reported that all Judges turned out for the day and that the standards of entries were high.
Peter Drew had nothing more to add to what was reported at the previous Committee Meeting, please find a summary of this below:

• Total Entry Number of entries at 2009 TFS:    759
• Postal/Night Entry            716
• Late Entries                43

TFS has names of 334 exhibitors on file from the last three years.

Of these 334, only 128 individuals exhibited at the 2009 Show (38%).

• 50 Children’s Class exhibitors entered 220 items (307 in 2008)
• 45 Open Class exhibitors entered 416 items (563 in 2008)
• 33 Parish Class exhibitors entered 123 items (123 in 2008)

TREASURER ANNUAL REPORT 2008-2009
Hilary Stirling reported that with thanks to the leadership of outgoing Chairman Ray Bennett, the Theale Flower Show currently finds itself in a healthy financial position having raised the total money held in bank accounts from £9000 to £1150 in three years. Hilary presented the annual accounts that were submitted to the Committee for approval. Peter Drew proposed that the accounts were approved, seconded by Helen Richardson. With Committee agreement, Hilary will close the Halifax B/S account.

ELECTION OF OFFICERS

President            Ted Hatch
Chairman            David Tucker        Proposed Carolyn Drew    Seconded Peter Drew
Vice Chairman        Matt Drew        Proposed Helen Richardson    Seconded S. Badman
Treasurer            Hilary Stirling        Proposed Michaela Andrew    Seconded Mary Hatch
Asst Treasurer        Yvonne Hutchison        Proposed Sheila Badman    Seconded Mary Clarke
Show Secretaries        Helen Richardson        Proposed Yvonne Hutchison    Seconded Carolyn Drew
Asst. P.Drew/D.Whitmarsh   
Show IT Specialists        Phil & Kathy Butterworth    Proposed Carolyn Drew    Seconded Peter Drew
Social Secretary        Michaela Andrew        Proposed Hilary Stirling    Seconded Y. Hutchison
Asst. Sharon Tucker
Show Field Day        Nicola & Ed Drew        Proposed M. Andrew    Seconded S. Badman
Show Day Entertainment    Sharon tucker        Proposed M. Andrew    Seconded S. Badman
Minutes Secretary    Nicola Drew        Proposed Dave Tucker    Seconded C. Drew
Correspondence        Sheila Badman        Proposed Carolyn Drew    Seconded N. Drew
Catering Coordinator    Chris Nichols        Proposed Carolyn Drew    Seconded M. Andrew
Sponsorship Secretary    Rachel Bennett        Proposed Mary Hatch    Seconded S. Badman
Publicity Officers        P. Stirling/N. Avery    Proposed Peter Drew    Seconded Y.Hutchison
Village Hall Rep.        Mary Clarke        Proposed H. Richardson    Seconded Mary Hatch
Licensed Bars        Ray Bennett        Proposed Rachel Bennett    Seconded S.Badman
Evening Entertainment    Matt Drew        Proposed Dave Tucker    Seconded N. Drew

New Committee Member: Joanna Browett, Church House, Theale. 01934 710034


ANY OTHER BUSINESS

Sheila Badman to check with Edwin for use of his field for Theale Flower Show 2010, with priority being the main road field, and inform the Committee of decision at the next Committee Meeting.

The 2009 Christmas meal will be held at The Panborough Inn on Friday 11th December. £15.50 for 2 courses, £18.50 for 3 courses and £10.00 buffet/person. Please advise Michaela of menu choice ASAP if you will be attending.


DATE OF NEXT AGM COMMITTEE MEEETING
24th November 2010, 8pm at The Panborough Inn

DATE OF NEXT COMMITTEE MEETING
27th January 2010, 8pm at The Panborough Inn



Meeting Closed 9.10pm